Youth Convocation

2015 Asia Youth Convocation

Date: July 29, 2015-August 2, 2015

Main Venue: Kyoto Seminar House

2, Toridani, Keihoku-shimonaka-cho, Ukyo-ku, Kyoto-shi, Kyoto, 601-0533, Japan

Room Accommodation:

AWL-KEIHOKU (Kyoto Seminar House)
2, Toridani, Keihoku-shimonaka-cho, Ukyo-ku, Kyoto, 601-0533, Japan
Hearton Hotel Kyoto
405, Hunaya-cho, Oike-agaru, Higashinotoin-dori, Nakagyo-ku, Kyoto, 604-0836, Japan

Program of Activities

DAY1
July 29 (Wed.)

DAY2
July 30 (Thurs.)

DAY3
July 31（Fri.）

DAY4
August 1 (Sat.)

DAY5
August 2 (Sun.)

13:00	Pick-up bus will depart from Kansai Airport. Pick-up bus will depart from Kyoto Station. Registration
15:00	Opening ceremony
17:00	Dinner (BBQ)
19:30	Ice break
20:30	Information
21:00	Youth Committee meeting

8:00	Wake-up
8:30	Breakfast
9:30	Morning devotion
9:45	Ice break
10:30	Address & Workshop
12:00	Lunch
13:00	Excursion(Tour) Kayabukinosato ->Maizuru "Kayabukinosato" It is a village that traditional thatched house of Japan remain numerous. "Maizuru" Maizuru is a port city facing the Sea of Japan.
19:00	Time to reflect on today
19:30	Dinner
20:30	Free time Youth Committee meeting

8:00	Wake-up
8:30	Breakfast
9:00	Morning devotion
9:15	Ice break
10:00	Address & Workshop
11:30	Consider towards the completion of the action plan.
12:30	Lunch
13:30	AYR Election
14:30	Presentation of the action plan
17:00	Preparation of the Asia Cultural Night
18:30	Asia Cultural Night
19:30	Dinner
20:30	Camp fire Youth Committee meeting

7:00	Wake-up
8:00	Breakfast
9:00	Morning devotion
9:15	Starting to Kyoto city tourism
	Lunch
13:30	Check in at Hearton Hotel
14:30	The Westin Miyako Hotel arrival
15:00	AYR election vote counting
15:30	Distribution of the Certificate of Completion of AYC Kyoto
16:00	Prepare participation of the AP Night
	Participation in semi-formal attire.
18:00	AP Night
20:50	Circle of light
22:15	Starting toward accommodation hotels
22:30	Hearton Hotel Kyoto arrival

6:00	Wake-up
7:00	Breakfast
8:00	The Westin Miyako arrival.
8:30	Sunday service
9:10	AYC report Presentation
12:00	AAC Closing
12:30	Bus departure to Kansai Airport and Kyoto Station.

Venue:AWL-KEIHOKU
Accommodation:AWL-KEIHOKU

Venue:AWL-KEIHOKU & The Westin Miyako
Accommodation:Hearton Hotel KYOTO

Venue:The Westin Miyako

Wanted persons and Participation Condition

Wanted persons: 50 people first-come-first-served bases.
Participant Age: 15-30 years old only as of July 28, 2015
NOTE: Any participant over 30 years old is considered an observer and is subject to the same registration fee without the convocation kit.

Registration Fee

Registration Fee: 27,000 yen
The fee includes convocation kit, meals, accommodation and tour.
A little gift will be presented to everyone who applies for participation by March 31, 2015.
Cancellation Fee:

50% from June 16, 2015-July 15, 2015
70% from July 16, 2015－July 26, 2015
100% from July 27, 2013 onwards

Registration start and Deadline (Deadline has been extended.)

Registration Period: January 1, 2015 (Thurs.) - June 14, 2015 (Sun.)

How to register through Website

Please register through 26th Asia Area Convention Website.
Please select the "AYC".
Webs site address (URL): http://aac2015.jp/en/

Firstly, please register your personal information such as name, address, e-mail address. Then proceed to the registration for the AYC, and payment procedure.
Once you have registered your personal information, by logging-in to your 'My Page' using your Login ID and Password which you decided by yourself, you can do the registration for the Convocation, payment procedure separately.

Also you can alter, add and cancel your previous registration and reservation freely.

The place to gather

Host Committee team members will meet and guide all delegates arriving at North Arrival Lounge and South Arrival Lounge, Terminal 1, Kansai International Airport or at Hachijyo-guchi exit of JR Kyoto station.
All the participants will be required to get on either the bus departing from :

(1) Kansai International Airport at 1:00 P. M.
(2) JR Kyoto station at 1:00 P. M.
on September 29, 2015.

Please choose (1) or (2).

If your planned flight is not early enough to be in time, please arrange another flight which will arrive at Kansai International Airport by July 28, 2015.
Arrangements and costs for that will be a personal burden.

Dissolution location

Day 5 (last day) after closing, I will send by bus. Please select the method of your choice.
(1) around 3: 00 P.M. Kansai International Airport Terminal 1 building first floor north arrival and south arrival ports afternoon
(2) around 1:00 P.M. JR Kyoto Station
(3) local dissolution (The Westin Miyako Kyoto) around 0:30 P.M.
*Please select the (3) If it is not selected the (1) (2).

Use language

The entire program will be conducted in English. Please note that interpreters will not be available.

Payment

At the time of registration, please pay by credit card in accordance with the instructions on the screen. 3% as a fee will be added to the invoice amount.

Entry Visa Requirement - JAPAN

Kindly check with the visa requirements with the Embassy or Consulate of Japan in your country or follow this link. http://aac2015.jp/en/

Additional notes and explanation

Day 4 will participate in the Asian Area Convention dinner and go to the hotel. Dress in that case will be semi-formal. Please prepare.
If you have any allergy for meal, please let us know at the time of application.
If you have any note on the medical, please let us know at the time of application.
Before you leave from home, ensure you have adequate travel insurance to cover you for accidents and illness.
You should also leave the details of the venue with a family member or friend while you are away.
Please take particular note of the address for Kyoto Seminar House. You may be required to enter this information on the immigration card on your arrival.

Inquiries

AYC General, inquiries about the program, etc., is to the 26th Asia Area Convention host committee Youth Convocation Committee (Mail: ayc2015kyoto@gmail.com)

Y's Men International 26th Asia Area Convention

Youth Convocation